Executive Administrative Secretary Job in Kenya

Position: Executive Administrative Secretary
 

Deadline:28/03/2013
 

Email:recruit@creatingvalue.co.ke

Summary of Position: 
 

Under general direction of management personnel, performs a wide variety of complex and responsible secretarial, technical, clerical and accounting duties.

Credentials and/or Skills and Abilities:

• Typing/word processing at a minimum of 50 wpm
• Process Payroll
• Make VAT and other statutory returns
• Be flexible and receptive to change
• Basic office methods, practices, and procedures, including filing systems, correspondence,
• Standard English usage, spelling, grammar, and punctuation.
• Advanced computer skills.
• Ability to carry out oral and written directions; make decisions independently; communicate effectively;
• Establish and maintain cooperative working relationships;

Essential Functions: 
 

Essential functions may include, but are not limited to the following:

• Serves as personal secretary to management. Answers telephone calls; handles visitors; receives and relays messages; handles requests for information and assistance.
• Process Payroll
• Make VAT and other statutory returns
• Transcribes from Dictaphone, handwritten notes or dictation and types letters, memoranda, and reports as assigned.
•  Attends to administrative and clerical detail utilizing initiative, problem analysis techniques, good judgment and confidentiality.
• Receives, reviews and verifies documents, records and forms for accuracy, completeness and conformance to applicable rules, regulations, policies and procedures. Processes documents in compliance with established policies and procedures.
• Maintains expenditure records of office/unit budget; prepares and coordinates budget transfer requests as necessary; tracks expenditures from each budget line item.
• Prepares and processes all purchase orders; verifies amounts to pay partial and final invoices; makes copies and keeps accurate records of all payments.
• Prepares rooms for meetings; arranges for necessary materials and refreshments.
• Establishes and maintains a variety of office filing and record-keeping systems including inventory data collection systems.
• Receives, sorts and distributes incoming mail.
• Orders and distributes office supplies and materials.
• Gathers, reviews, and compiles information and prepares accurate and comprehensive reports and surveys with deadlines as assigned.
• Serves as clerical support to the Department. Schedules appointments; types letters and notices; prepares materials and reports as needed.
• Maintains records and prepares notices and documents.
• Prepares correspondence independently on matters not requiring personal attention of directors.
• Maintains strict confidentiality on all job-related matters.
• Prepares a variety of communicative subject matter that may include privileged and highly sensitive material.
• Plans, develops and implements office procedures.
• Makes mathematical calculations with speed and accuracy.
• Maintains numerous and varied budgets.
• Performs other related duties as assigned.

Education Background & Skill Requirements

• Business degrees in finance, accounting and marketing
• Accounting Knowledge CPA 2 or ACCA
• Certified Professional Secretary (CPS) and the Certified Administrative Professional (CAP)
• Exposure to trainings or Courses in records organization, corporate communications and human resource management
• 5 years of relevant work experience

Application Process
 

Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruit@creatingvalue.co.ke  before end of day 28nd March 2012. 

Only short listed candidates will be contacted

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Office Furniture and Equipment Sales Executive Job in Kenya

Sales Executive
 

Location: Nairobi
 

Our client, a successful supplier of office furniture and equipment and rated among the 100 most successful SMEs on Kenya is looking for a Sales Executive who will be responsible for planning and carrying  out sales activities on assigned accounts or areas. 

The successful candidate will also be responsible for ensuring customer satisfaction and managing quality of products and service delivery.
 

Key Tasks and Responsibilities

• Achieve 100 % of set sales targets
• Generate and qualify leads
• Prepare sales action plans and strategies
• Schedule sales activity
• Develop and maintain a customer database
• Make sales calls and send E-mails to new and existing clients
• Develop and make presentations of company products and services to current and potential clients
• Negotiate prices, payment and delivery dates with clients
• Develop sales proposals and introduction letter
• Conduct product training to customers and new staff
• Maintain sales activity records and prepare sales reports
• Respond to sales inquiries and concerns by phone, electronically or in person
• Follow up on sales activities /quotations
• Participate in sales events/exhibition
• Monitor Competitors, market conditions and product development
• Attend to customers in the showroom when called upon
• Preparation of tenders and prequalification
• Provide timely solutions to all customer queries and complaints

Qualifications, Training and Experience

• Diploma in Sales and Marketing
• 3 years Experience in sales
• Experience in making presentations
• Knowledge on basic business principles
• Knowledge of principles and practical sales
• Knowledge of customer service principles

To apply, send your CV and cover letter to recruit@flexi-personnel.com before Friday 15th March, 2013. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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Health Systems Analysis Advisors,

Multiple positions
Department/office:  AFO, Kenya
Duty station:  Nairobi, Kenya
Contract type:  International ICA
Contract level:  IICA-2
Duration: 1 year, renewable
Application period: 01-Oct-2012 to 15-Oct-2012
 

Background Information - UNOPS

The United Nations Office for Project Services (UNOPS) mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

UNOPS mandate is to act as a project delivery platform for UN system agencies, funds and programmes, international and regional financial institutions, intergovernmental organizations, donor and recipient governments, and non-profit non-governmental organizations. 

As a self-financing entity within the UN system, UNOPS must ensure that the projects it delivers meet client expectations in terms of cost, quality and time, while at the same time ensuring that these projects collectively meet a broader array of success criteria.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Kenya

The Kenya Operations Centre (KEOC), under the Africa Regional Office, is responsible for projects entrusted to UNOPS in East Africa; its main clients include UNDP, UNICEF, UNEP, World Bank, African Union and Governments.

Background Information - Job-specific

UNOPS is recruiting health system experts to be part of a multidisciplinary team (Health Systems Analysis Team - HSAT) aimed at strengthening Somali health systems through provision, analysis, management and dissemination of information to guide policy making and strategic planning. 

The information generated will be used by  Ministries of Health, donors and implementing partners for making evidence-based decisions while simultaneously increasing accountability for results. The HSAT has as its objectives:

• Strengthening health sector management, monitoring and evaluation
• Improving communication and dissemination of information on health and nutrition
• Supporting coordination, harmonisation and alignment, and mutual accountability
• Promoting capacity building within the Somali Health Sector

The foreseen composition of HSAT is a mix of health professionals with expertise in the following areas:  Public Health; Health Economics or Financing; Epidemiology; Health Policy and Planning; Human Resources Development and Management; Pharmacy; Medical Anthropology; and/or  related subjects.

HSAT members, in their respective competency areas, are expected to conduct situation analyses of the Somali health systems, identify the key issues to be addressed, identify need for and coordinate further studies/researches, propose alternative courses of action, lead consensus-building processes and provide assistance to health authorities and partners in formulating, implementing and monitoring health policies and strategies.

The duty station is in Nairobi with frequent travels to Somalia. The incumbent will report to the Health Systems Analysis Team Leader who is also based in Nairobi.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Functional Responsibilities

Below are some of the functionalities.

HSAT team members, each in their respective area of competence, and in collaboration with the local Health Authorities and other health sector partners, are expected to:

• Analyze the health sector. Collect and review existing information (studies, reports, etc.), interview key informants, study trends, identify gaps;
• Identify areas needing further investigation and conduct/ coordinate relevant studies; steer and coordinate interventions of short-term international and local consultants;
• Prepare and disseminate situation reports highlighting major issues to be addressed;
• Conduct discussions with partners on findings and agree on priorities to be addressed. Suggest possible actions to be taken, highlighting implications, pros and cons of proposed actions;
• Advocate for congruent action. Lead a consensus building process on actions based on the intelligence made available;
• Advise partners upon request on policy and programmatic issues;
• Strengthen counterparts’ capacity in health system analysis linked to policy decision-making;
• Support the MOH to develop essential evidence-informed polices and strategic plans; provide assistance in their implementation and monitoring at the national and sub-national levels;
• Assist counterparts in ensuring a fit between strategy and structure and reducing duplication and fragmentation;
• Work with health partners to promote greater harmonization of health interventions and alignment with national health policies;
• Assist counterparts in formulating sector strategies; defining goals, directions and spending priorities across services; identifying the roles of public, private and voluntary actors and the role of civil society;
• Mentor development of HSAT counterparts embedded within MOHs of respective zones;
• Prepare analyses, recommendations, briefing notes, and assessments for internal and client use;
• Facilitate stakeholder consultation and meetings at the national and sub-national levels;
• Provide technical assistance to relevant Health Sector Committee working groups.Perform other related duties as required.

Competencies

• Strong team working predisposition; capacity to work collaboratively with HSAT colleagues and health partners
• Ability to build and cultivate strong productive relationships with internal and external clients
• Ability to interpret, analyze and resolve problems
• Excellent written and oral communication skills targeting high-level policy audiences
• Strong knowledge building and sharing skills; openness in sharing information and keeping people informed
• Ability to conduct capacity assessments and support capacity-strengthening initiatives
• Proven facilitation and training skills
• Ability and willingness to travel in Somalia
• Appropriate computer skills necessary to analyze data
• Knowledge of Somali history, health systems and language
• Demonstrated drive for continuous improvement and incorporation of lessons learned and best practices into business process routines
• Demonstration of professional behaviour and personal ethics, transparency and openness to encourage respect and similar behaviour from colleagues in the workplace

Education/Experience/Language requirements

• Masters Degree in Health Economics or Financing/Health Policy and Planning/ Human Resources Development and Management/Medical Anthropology; or related subjects. 
• Additional years of relevant work experience in combination with a relevant Bachelors degree may be considered in lieu of the Masters degree.   
• Bachelors degree in Public Health/ Economics/ Pharmacy or related subjects   
• Minimum 8 years of relevant and progressively responsible working experience in developing countries
• Experience in working successfully with a variety of health sector stakeholders, particularly governments and development partners, but also private sector
• Working experience in disrupted health sectors                              

Certifications

• Prince2  or similar project management certification an asset  

Contract type, level and duration

• Contract type: International ICA
• Contract level: I-ICA 2
• Contract duration: 1 year, renewable

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

To Apply:

https://gprs.unops.org/pages/ViewVacancy/ApplyVacancy.aspx?id=1241

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MKU Academic and Non-Academic jobs in Kenya

Mount Kenya University, a Leading Chartered University operating in East Africa wishes to recruit qualified academic staff - Professors, Associate Professors and Senior Lecturers to serve in School of Law and administrative Staff to serve in Main Campus.

Academic Staff

School Of Law- Nairobi Campus only

Area Of Specialisation

• Governance
• Sports Law
• Business Law
• Healthcare Law
• Law/Science/Technology.

Professor

Must have the following: -

• Ph.D. degree in a relevant field.
• At least 12 years of university teaching at lecturer level and above; at least five (5) of which as Associate Professor
• Successfully supervised at least four (4) students including two (2) Ph.D. since being appointed Associate Professor
• i) Either four (4) articles in referred journals, or ii) Two (2) articles in refereed journals plus one (1) book by a reputable publisher, since being appointed Associate Professor.

Associate Professor

Must have the following

• Ph.D. degree in a relevant field.
• At least 8 years of university teaching; four (4) of which as full time Senior Lecturer.
• Successfully supervised at least four (4) Masters students or two (2) Ph.D. since being appointed Senior Lecturer
• i) Either four (4) articles in refereed journals, or ii) Two (2) articles in refereed journals plus one (1) book by a reputable publisher, since being appointed Senior Lecturer.

Senior Lecturers

Must have the following:

• a) Ph.D. degree in a relevant field.
• b) At least 5 years of university teaching, 3 of which as full time lecturer after PhD degree qualification
• c) Either two (2) articles in refereed journals or one (1) book by a reputable publisher, since being appointed Lecturer.

Lecturers

Must have the following:

• Ph.D. degree in relevant area OR
• Masters degree in a relevant field with at least 3 years fulltime teaching experience in an institution of higher learning.

Note for all qualifying academic staff:

• Four (4) years experience in judicial services may be accepted in lieu of two (2) years university teaching
• Renumeration of academic staff will range from Ksh 250,000-Ksh 600,000 (entry negotiable)
• • Note that those who qualify for the above appointments subject to their experience can also be considered for additional responsibilities i.e Dean, Associate Dean or Head of Department.

Administrative Staff

Executive Secretary

• Provide personal administrative support to management and the Vice-Chancellor’s office through conducting and organizing administrative duties and activities including receiving and handling information.

Job Description

• To provide linkage support to the Vice-Chancellor and supporting office (Deputy Vice-Chancellor and Registrar Academic Affairs).
• Prepare and manage correspondence, reports and documents.
• Organize and coordinate meetings, conferences, travel arrangements.
• Take, type and distribute minutes of meetings.
• Maintain University schedules, almanac and calendars.
• Arrange and confirm appointments.
• Organize internal and external events.
• Handle incoming mail and other material.
• Set up and maintain filing systems.
• Liaison with internal and external contacts.

Job Specifications

• Excellent people management skills
• Excellent organizational skills
• Strong communication skills, both verbal and written.
• Analytical and problem solving skills.
•  Discretion in handling of confidential information.
• Ability to Multitask.
• Creative thinker.
• Innovative

Education and Experience

• At least a Bachelors Degree in Social Sciences or Public Relations.
• Those enrolled in Masters Program or have acquired

Masters will have an added advantage.

• Diploma in Secretarial Studies.
• Minimum relevant work experience of 10 years.
• Proficient in Microsoft Office.
• A good remuneration of not less than Ksh 80,000/- together with medical cover will be offered.

Laundry supervisor

• Should be a Diploma holder in laundry from a recognized institution
• 2 to 3 years work experience
• Salary scale - Ksh 40,000- Ksh 90,000 (entry negotiable)

Laundry attendant

• Should be certificate holder in laundry from a recognized institution
• Should have 2 to 3 years work experience.
• Salary scale - Ksh 30,000- Ksh 60,000 (entry negotiable)

The terms of service for the posts include a competitive remuneration, medical cover and other benefits.
 

A comprehensive Curriculum Vitae detailing academic and professional qualification, work experience, telephone number, the current remuneration, names, postal and e-mail addresses of three (3) referees and copies of academic and professional certificates should be Submitted alongside the application and be sent to:

The Human Resources Director
Mount Kenya University
P.O. Box 13495 -00100, Nairobi
Website: www.mku.ac.ke

• Submit two copies of your application not later than Friday 19th October 2012,
• Only short listed candidates will be contacted.
• For more details about Mount Kenya University visit the University website: http://www.mku.ac.ke

“MKU is an equal opportunity employer.”
“Scaling the heights of education

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BASF Accounts Manager and Market Developer Jobs in EA

(Very Attractive Salaries)
Our client BASF under instruction from BASF South Africa wishes to recruit the following candidates.

Accounts Manager (Eastern Africa)

Job Ref. MN 5510

• The candidate will be in charge of the entire BASF Polyurethanes’ customer portfolio in Eastern Africa.
• Graduate in Chemical Engineering or Industrial Chemistry; alternatively, Mechanical or Industrial Engineering.
• MBA with sales experience will be an added advantage.

Market Developer (Ethiopia)

Job Ref. MN 5510

• The candidate will identify industry trends & business potentials for BASF in construction and home plus personal care.
• He / she will build and strengthen networks with established distributors in Ethiopia.
• Graduate preferably MBA, minimum 4 years relevant experience.

Apply via email only so as to reach us by 12Noon 8th October 2012 to
recruit@manpowerservicesgroup.com.

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Aga Khan University Chair, Department of Pathology Job in Kenya

Aga Khan University (AKU) is a private, not for profit, university and teaching hospital system that comprises 13 campuses, seven hospitals and 217 outreach medical centres across eight countries.
 

The Aga Khan University, East Africa invites applications for the position of Chair, Department of Pathology.
 

Reporting to the Dean, Medical College and the CEO, Aga Khan University Hospital, Nairobi (AKUH,N), the Chair will have the overall responsibility for the conduct of the academic and service mandate of the department, consistent with the mission and policies of the Aga Khan University and the Aga Khan University Hospital.
 

Key responsibilities will include:

• Committing to building a Faculty of Health Sciences and excellent Health Services that promotes growth within and across disciplines, building an academic health system that reflects the interdependence of quality clinical care, research and education, and that maximizes programmatic multi-disciplinary opportunities within health sciences and health services across the university.
• Advancing the research agenda of the University through recruitment and faculty development of scientists and clinician scientists working within the context of department and interdisciplinary thematic areas of focus and providing an environment of opportunity for all faculty and trainees to be engaged in research.
• Fostering the growth of patient volumes, in line with the annual budgets, through a focused delivery of high quality care and patient-sensitive service that meets or exceeds the expectations of patients.
• Leading the development of new services and initiatives that contribute to the financial sustainability of the hospital.
• Ensuring the development and application of clinical quality management methods within the department, including practice guidelines and audits.
• Ensuring compliance and oversight of clinical practice including credentialing of all practicing physicians as per the Joint Commission International Accreditation (JCIA) for Hospitals.
• Fostering good relations with community physicians and other organizations in the community with the goal of stimulating patient referrals to AKUH-based physicians.
• Developing a staffing and recruitment plan consistent with the academic and service goals of the department.
• Working with colleagues across the AKU campuses to ensure that opportunities for collaboration are maximized and that academic and clinical services are delivered in the most efficient and cost-effective way.
• Ensuring the productive and cost-effective use of human, material and capital resources entrusted to the department.

Requirements
 

The ideal candidate:

• Should have demonstrated track record of leadership within an academic health sciences centre, teaching hospital or integrated health authority who is (or eligible to be) an Associate Professor Level and above.
• Should be a Pathologist or physician in a related discipline with excellent clinical skills.
• Should be registered or eligible for registration by the Kenya Medical Practitioners and Dentists’ Board.
• Should have evidence based pathology experience in teaching and exposure to management of undergraduate programmes; collaborative academic research and publications.
• Should have experience working in a developing country and /or the ability to adapt in this context.
• Should have worked in a multi-site and in a multi-country institutions or have potential to manage in a similar environment with strong financial management skills and demonstrated ability to deliver both as a clinician and an academician.

Please email applications (resume/cv and cover letter), including the names, postal and e-mail addresses, telephone/fax numbers of three professional references, addressed to 

Director, Human Resources, 

P. O. Box 30270-00100, 

Nairobi

or by email to hr.recruitment@aku.edu so as to reach not later than 31st October 2012. 

Applications by email are preferred. 

Please visit www.aku.edu for more details.

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